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Kirk Securities Corporation Business Continuity Planning
Kirk Securities Corporation has developed a Business Continuity Plan on how we will respond to events that significantly disrupt our business. Since the timing and impact of disasters and disruptions is unpredictable, we will have to be flexible in responding to actual events as they occur. With that in mind, we are providing you with this information on our business continuity plan.
Contacting Us– If after a significant business disruption you cannot contact us as you usually do at 940-566-0293 or our e-mail at sennett.kirk@kirksecurities.com you should call our alternative emergency numbers at 940-380-0597, 940-368-2959, 940-566-2571, or 940-206-0019 or alternative e-mail at kathy.vermillion@kirksecurities.com or go to our web site at http://www.kirksecurities.com. If you cannot access us through any of these means, you should contact our clearing firm, Maplewood Investment Advisors, Inc. at 214-739-5677 or 800-769-3522 or through their web site at http://www.maplewoodinvestments.com for instructions on how they may provide you with access to your funds and your securities, enter orders and execute trades on your behalf and process other trade-related cash and security transfer transactions in your account. In the event of a region wide disruption and you are unable to contact either Kirk Securities or Maplewood Investment Advisors, Inc, then and only then, please contact our other, clearing firm, National Financial Services LLC through their client services manager, Craig Martin , 800-877-2410x4-7372, craig.martin@fmr.com, or their Customer Service Line at 617-563-5977 in order to gain access to your account and all of the services outlined above.
Our Business Continuity Plan– We plan to quickly recover and resume business operations after a significant business disruption and respond by safeguarding our employees and property, making a financial and operational assessment, protecting the firm’s books and records, and allowing our customers to transact business. In short, our business continuity plan is designed to permit our firm to resume operations as quickly as possible, given the scope and severity of the significant business disruption.
Our business continuity plan addresses: data back up and recovery; all mission critical systems; financial and operational assessments; alternative communications with customers, employees, and regulators, alternate physical location of employees, critical supplier, contractor, bank and counter-party impact; regulatory reporting; and assuring our customers prompt access to their funds and securities if we are unable to continue our business.
Maplewood Investment Advisors, Inc. and National Financial Services LLC, our clearing firms, back up our important records in a geographically separate area. While every emergency situation poses unique problems based on external factors, such as time of day and severity of disruption, we have been advised by our clearing firms that their objective is to restore their own operations and be able to complete existing transactions and accept new transactions and payments in no less than 24 hours. Your orders and requests for funds and securities could be delayed during this period.
Varying Disruptions– Significant business disruptions can vary in their scope, such as only our firm, a single building housing our firm, the business district where our firm is located, the city where we are located, or the whole region. Within each of these areas, the severity of the disruption can also vary from minimal to severe. In a disruption to only our firm or a building housing our firm, we will transfer our operations to a local site if needed and expect to recover and resume business at a temporary location and on a temporary basis within twenty-four hours. In a disruption affecting our business district and city, we will transfer our operations to Maplewood Investment Advisors Inc. in Dallas, Texas and utilize that location on a temporary basis. In a disruption affecting our region, we will transfer operations on a temporary basis to a site outside of the affected area through National Financial Services LLC as outlined above. In no situation will our customers be without access to service for more than 24 hours. We plan to continue in business, transfer operations to one of our two clearing firms if necessary, and notify you through our web site or customer emergency number 940-368-2959 or 940-206-0019 how to contact us. If the significant business disruption is so severe that it prevents us from remaining in business, we will assure our customers that they will have prompt access to their funds and securities through our clearing firms.
For more information– If you have questions about our business continuity planning, you can contact us at 940-566-0293 or at sennett.kirk@kirksecurities.com.
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